Documentation

Workspaces and members

Sign up at app.quantifiable.co.uk and create a workspace for your firm — you become its owner. Invite colleagues from Settings → Members with a role: owners and admins manage the workspace, estimators (members) do the day-to-day work, and viewers have read-only access.

Your workspace gets a subdomain (yourfirm.quantifiable.co.uk) which hosts your branded client portal.

Projects and documents

Create a project from the Projects screen with its code, client, and type. Upload drawings and documents on the project page — PDFs feed the takeoff workspace. Files are verified with SHA-256 checksums and every version is retained.

Takeoff

Start a takeoff against an uploaded PDF drawing. Calibrate the scale first: draw a line over a known dimension (or use the AI title-block reader) and quantities become real-world measurements.

Measure with linear, polygon/rectangle/ellipse area, count and freeform tools, organised in layers. Ask the AI to detect symbols or analyse the plan — its suggestions arrive as pending items with confidence scores, and nothing counts until you accept it. Rejections (with your note) teach the AI your firm's conventions.

Cost database

Your workspace inherits the maintained UK pricing library. Override any rate, add your own items, labour and plant rates, or import in bulk from a spreadsheet template. Regional multipliers adjust the baseline for your default region.

Every change is versioned: an estimate priced last month keeps last month's rates, and you can always see which library version a rate came from.

Estimates and bills of quantities

Create an estimate on the NRM2 or NRM3 hierarchy. Add lines manually, pull quantities straight from accepted takeoff measurements, or review AI-suggested lines. Rates can be direct or built up from materials, labour, plant and subcontract components.

Set overheads and profit at project, section, or line level — the nearest level wins. Save versions before big changes; restore any version without losing the current state. Issue the estimate to lock it.

Export to Excel, PDF, CITE, BCIS, NBS or IFC. The detailed BoQ export includes page-aware carried-forward and brought-forward totals.

Programme and earned value

Create a schedule and let the AI draft a programme from your estimate — review it before it lands. Refine tasks and finish-to-start links on the Gantt; the critical path highlights automatically.

Take a baseline when the programme is agreed. As work progresses, record percent complete and actual cost per task: the EVM strip shows CPI, SPI and the estimate at completion, and the reports module produces the trend over time. Export the programme as Microsoft Project XML.

Client portal

Grant portal access to your client's email on the project page, then share an issued estimate. Clients sign in on your subdomain, review the priced bill and terms, and accept, reject with a comment, or request changes to specific lines. Every interaction is recorded immutably and appears on the project.

CRM, calendar and email

Track contacts, organisations and follow-up tasks in the CRM. Connect Google Calendar for two-way sync of site visits and meetings.

Verify your own sending domain in Settings → Workspace to email clients from your address. Every project has a BCC tracking address — copy it onto any email and the message threads onto the project automatically.

Reports

The Reports screen generates branded PDFs: estimate summary, detailed BoQ, cost variance between versions, schedule status, EVM trend, cashflow forecast and project status. Reports are produced by the same pricing engine as the screens, so they always reconcile.